National Mining Hall of Fame and Museum

Events Manager

Organization: National Mining Hall of Fame and Museum

Position: Events Manager

Pay Range: $45,000 per year

The Position: This Events Manager will plan, develop, organize, supervise, and evaluate the success of public events that further the mission of the National Mining Hall of Fame and Museum (NMHFM). Major events include the Hall of Fame Induction Ceremony, Spirits in the Shaft, and various fundraising events. The Events Manager works with other staff members to develop new events, increase attendance at existing events, and successfully execute event planning.

Essential Duties: Essential job duties for this position include the following items. Other duties must be performed as assigned or required.

  • Monitor event activities to ensure compliance with applicable policies, procedures, regulations, and laws, satisfaction of participants, and resolution of any problems that arise
  • Confer with outside event organizers and staff at event sites to coordinate details
  • Inspect event facilities for damage and to ensure they conform to requirements
  • Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing, and event security
  • Consult with other NMHFM staff and outside event organizers to determine objectives and requirements for events
  • Meet with other NMHFM staff, event planning committee members, and outside event planners to plan scope and format of events, establish and monitor budgets, review administrative procedures and event progress, and evaluate success through analysis of income, attendance, and positive PR
  • Review event billing for accuracy and monitor payments
  • Evaluate and select providers of services according to requirements
  • Arrange the availability of audio-visual equipment, displays, and other event needs
  • Plan and develop programs, agendas, budgets, and services according to requirements.
  • Explain and complete contracts and rental agreements with outside organizers of events using NMHFM facilities
  • Work toward continuous quality improvement
  • Stay current with changing technology, including software and event management programs
  • Uphold, support, and promote all company policies and procedures

Supervisory Responsibilities: The Events Manager has occasional supervisory responsibility for the Events Department, including approximately 1 direct volunteer report.

Qualifications: To perform this job successfully, the individual in this position must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skills and ability required.

Education/Experience:

  • Bachelor’s Degree (B. A.) from four-year college or university; one to two years related experience and/or training; or equivalent combination of education and experience.
  • Significant experience with computers, email, word processing, and spreadsheets.
  • Experience with events management, publishing, and graphics software preferred.

Language Skills:

  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to speak effectively before groups of customers or employees of the organization.
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  • Ability to effectively present information to top management, public groups, and/or boards of directors.
  • Ability to respond effectively to the most sensitive inquiries or complaints.
  • Ability to speak and understand Spanish preferred.

Mathematical Skills:

  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
  • Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations:

  • Driver’s license required.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Standing – Approximately less than 1/3 of on-the-job time.
  • Walking – Approximately less than 1/3 of on-the-job time.
  • Sitting – Approximately greater than 2/3 of on-the-job time.
  • Use of hands to finger, handle or feel – Approximately greater than 2/3 of on-the-job time.
  • Reaching with hands and arms – Approximately less than 1/3 of on-the-job time.
  • Climbing or balancing – Approximately less than 1/3 of on-the-job time.
  • Stooping, kneeling, crouching or crawling – Approximately less than 1/3 of on-the-job time.
  • Talking or hearing – Approximately 1/3 to 2/3 of on-the-job time.
  • Tasting or smelling – Approximately less than 1/3 of on-the-job time.
  • Travel – Approximately less than 1/3 of on-the-job time.
  • Weight lifted/Force exerted – An average of approximately 25 pounds, less than 1/3 of on-the-job time, non-continuously.

Physical demand requirements listed are primarily applied to event decorations and furnishings.

  • Vision – Close vision (clear vision at 20 inches or less), Distance vision (clear vision at 20 feet or more), Color vision (ability to identify and distinguish colors), Depth perception (three-dimensional vision, ability to judge distances and spatial relationships), and Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

Vision requirements listed are primarily applied to use of computers, organizing event layouts, and advertising design.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.

Environmental – Exposure to potentially hazardous environmental conditions may include the following:

  • Work in high, precarious places – Approximately less than 1/3 of on-the-job time.
  • Outdoor weather conditions – Approximately less than 1/3 of on-the-job time.
  • Risk of Electrical Shock – Approximately less than 1/3 of on-the-job time.
  • Altitude above 10,000 Feet – Approximately greater than 2/3 of on-the-job time. Noise – Exposure to sounds may include the following:
  • Quiet – Approximately greater than 2/3 of on-the-job time.
  • Moderate noise – Approximately less than 1/3 of on-the-job time.
  • Loud noise – Approximately less than 1/3 of on-the-job time.

APPLICATION PROCESS: Interested applicants should forward a cover letter, resume, and contact info for 3 references to: Stephen Whittington, director@mininghalloffame.org