Heart Mountain Wyoming Foundation

Collections Manager

Organization: Heart Mountain Wyoming Foundation

Position: Collections Manager

Pay Range: Starting salary is $40,000-45,000 commensurate with experience and other qualifications.

JOB OPENING: Collections Manager
The Heart Mountain Wyoming Foundation seeks a full-time Collections Manager to maintain the historic collection of this nonprofit organization that runs a museum on the site of one of the main camps where Japanese Americans were incarcerated during World War II. We are looking for someone with a commitment to social justice and a belief in our overall mission, which reaches far beyond our museum site between Cody and Powell, Wyo.

The Collections Manager is responsible for tracking and caring for all historic artifacts, artwork, photographs, and documents in the Foundation’s care. The Collections Manager ensures that both internal and external stakeholders can efficiently access the collections in a manner that ensures the safety of all objects. Starting salary is $40,000-45,000 commensurate with experience and other qualifications. Health benefits and paid time off are included in the total compensation package.

In addition to their usual duties, the Collections Manager will also help to monitor, safeguard, and transfer the collections during the 2023 construction of the Foundation’s Mineta-Simpson Institute and LaDonna Zall Research Lab, which will more than double our current curatorial storage space. The Collections Manager may also be asked to advise on furnishing the new archival storage.

-Master’s degree in Museum Studies or a closely related field.
-At least two years of professional experience handling artifacts, art, and historic documents in a museum or archive setting.

-Experience managing Axiell Collections Management System or a similar collections management database.
-Knowledge of WWII and Japanese American history.
-Experience with digitization processes and the maintenance of online archives.


Collections Care:
-Receive potential acquisitions and review the appropriateness of items to the collecting goals of the HMWF. Accession and catalog accepted donations.
-Recommend deaccession of collection items that do not meet collecting goals to the Collections Advisory Committee and the Board of Directors.
-Pack and unpack, process, and condition report all incoming and outgoing artifact loans. Review all outgoing loan requests. Arrange shipping for all loans.
-Inventory collections and maintain an accurate and accessible collections database, using Axiell Collections Management System. Track locations for temporary custody objects, loaned objects, and new acquisitions.
-Communicate effectively with lenders, donors, and other interested parties. Complete and maintain all necessary loan and gift paperwork.
-Monitor and regularly report on environmental conditions in artifact storage and exhibit areas. -Work with the Director of Operations as necessary for environment control.
-Monitor conditions of objects and archives and make recommendations for cleaning, conservation, and security when appropriate.
-Monitor conditions of objects and archives and make recommendations for cleaning, conservation, and security when appropriate.
-Organize collections storage areas to provide safe storage and easy access.

Exhibit Development:
-Manage the packing and unpacking, condition reporting, and documentation of incoming and outgoing traveling exhibits.
-Work with staff to develop temporary exhibits, suggesting potential objects related to topics and themes.
-Develop and maintain a rotation schedule for objects in the permanent exhibit.
-Assist with the preparation and installation of exhibits, especially where the exhibition of collections items is involved.

-Work with the HMWF board and staff to develop and enact collections policies and procedures that reflect best museum standards and practices.
-Train staff on donation intake procedures, disaster responses, and other procedures as necessary.
-Assist with grant reporting and execution, as applicable.
-Schedule, monitor, and assist researchers requesting to work with the HMWF collections.
-The collections manager may also be responsible for other duties, as assigned.

-Please submit a cover letter and resume to info@heartmountain.org.
-Applications received before January 27, 2023 will be given priority.
-The Heart Mountain Wyoming Foundation is an “At Will” employer. Employment, compensation, and/or benefits can be terminated, with or without cause, and with or without notice, at the option of either the HMWF or the employee.