Denver Art Museum

Accounting Specialist

As an institution, we believe the Denver Art Museum is both a platform for and an amplifier of the voices of people of all races. We acknowledge that Black lives matter and communities of color – Latinx, Indigenous, Black, and others – have been underrepresented in art museums over decades, both internally and externally. We are committed to elevating all voices, artworks and perspectives and strive to support racial equity inside and out. Candidates with a firm commitment to our institutional position are encouraged to apply. 

Qualified candidates are expected to exemplify the DAM’s internal values, which include being dynamic, respectful, inclusive, creative, and curious.  The ability to maintain effective and positive working relationships with visitors, employees, volunteers, representatives of public and private entities, policy making bodies, and contractors is critical to the success of this position.

The hiring salary for the position is $50,000-$55,000 based on experience.

A comprehensive benefits package including medical, dental, and vision coverage, 100% paid life insurance, short- and long-term disability insurance. Paid time-off for vacation, sickness and holidays. 403(b) Retirement Plan with immediate eligibility to contribute and, after one year of employment, an employer contribution and match. An RTD Eco pass at a discounted rate. A free membership to the DAM at the Family level.

This position supports all aspects of Payroll utilizing a skillset that has great attention to detail, accuracy, understanding of Museum operations, not-for-profit Accounting as well as payroll and withholdings regulations. Additionally, reconciles Benefits accounts and other Museum related entities. Performance of segregated duties and adherence to internal control procedures contributes to the audit requirement of safeguarding museum assets.

Essential Duties/Responsibilities

  • Recurring Duties
    • Prepare bi-weekly payroll.
    • Review payroll prior to submission for accuracy based on approved timesheets, applicable pay rates and employee benefit elections.
    • Partner with Human Resources to ensure new employees, changes and terminations are accurately entered in the payroll system.
    • Comply with regulatory reporting and filing requirements including garnishment management.
    • Monitor timesheets to ensure timely submission and approval.
    • Prepare, maintain, and review payroll reports including management reports.
    • Prepare, maintain and review Full Time, Flex and Part Time payroll budgets.
    • Ensure timely distribution of the Museums W-2s.
    • Reconcile employee benefit plans between the payroll systems and benefit vendors and communicate discrepancies to Human Resources in a timely manner.
    • Ensure timely submission of benefit invoices to Accounts Payable
    • Reconcile other employee benefits, as needed.
    • Day to day administration of the Museums 403(b) retirement plan.
    • Prepare workpapers for 403(b) Audit.
  • Month End and Year End Process
    • Month end closing responsibilities as assigned including reconciliations.
    • Assists with the annual audit process and 990 return.

  • Other Museum Related Entities
    • Prepare reconciliations, billing and reporting for DAM Holdings
    • Prepare reconciliations, billing and reporting for DAM Garage
    • Prepare billing for shared services with Clyfford Still Museum
    • Prepare reconciliations and billing with Culinaire

  • Other Duties/Responsibilities
    • Follow the Museums documented policies and procedures and uphold internal controls.
    • Participate in department and Museum projects.
    • Assists with Museum Events as needed for coverage including evenings and weekend.
    • Support other accounting team members.
    • Research and resolves problems in a timely manner.
    • Other duties as assigned.

Knowledge, Skill and Ability

  • Strong customer service and interpersonal skills
  • Ability to problem solve and work independently
  • Ability to adapt to change
  • Strong organizational skills
  • Attention to detail
  • Experience with Excel and Microsoft Office suite
  • Experience with Paycom Payroll and HR software
  • Speed and accuracy in processing paperwork and data

Education or Formal Training

  • Successful completion of two to three college semester of basic accounting classes or equivalent work experience

Experience

  • Two years experience in relevant Payroll processing or training which provides a working knowledge of accounting procedures

Working Environment/Physical Activities

  • Prolonged periods of sitting
  • Open office working environment
  • Written and oral comprehension
  • May require some light lifting occasionally

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

To apply, please visit https://www.denverartmuseum.org/en/careers-and-volunteers